Registration Procedures

Course schedules and registration information are available on the Mount’s Web site. Materials may also be obtained by contacting the appropriate graduate program office. Dates, times and procedures for Web registration are published in each semester’s or term’s Semester Policies and Procedures, or on the Mount’s Web site at www.msj.edu. Prior to the first term of enrollment, students are issued PIN numbers for accessing Web registration.

In-person registration support is provided in the Conlan Center, Student Administrative Services. Graduate students may register on the Web or in person.

Tuition and fees must be paid one week prior to the start of class.

All prior financial obligations to the College must be paid in full before registration will be permitted for any new semester or session.

Adding/Dropping Courses

During periods when Web registration is open for a term, students may drop or add courses over the Internet. Students are expected to seek an advisor’s approval before making any changes to an advisor-approved class schedule.

To add a class after the first week of day and evening classes, students must obtain the instructor’s signature on an add/drop form. In accelerated-format classes, adding a course is not possible after the first class session.

After the first week of classes, add/drops cannot be done on Web registration. Students must submit an add/drop form, with any required signatures for processing, to Student Administrative Services.

Any student who fails to process an add/drop will receive a grade of FA (failure due to absence). Any student who does not officially add a class will not receive credit or a grade for course work.

Auditing

Graduate students may audit courses (except independent study courses and auto-study options) on a space-available basis as determined by the instructor and the department offering the course. Audited courses earn zero (0) credit hours. Conditions or requirements of the audit are determined by the instructor or department. Courses taken for audit require the signature of the department program director.

Full-time graduate students (nine or more credit hours) may audit courses at no charge. Other students pay one-half price for audited courses. Alumni of the College from a graduate program may audit courses (except independent studies or auto-study options) on a space-available basis for a special discounted tuition rate, providing appropriate academic prerequisites have been completed. Lab fees are additional for all students.

If a student wishes to change from audit to a grade or vice versa, the change must be made in the graduate program office or Student Administrative Services during the first five weeks of class. Changes in accelerated day, evening or weekend classes must occur before the third class meeting.

Course Withdrawal Policy

Each semester or class term has two withdrawal periods. Traditional semester classes officially dropped during the first withdrawal period (Week 1 through 5) are removed from the student’s academic record. A grade of “W” (withdrawal) will be assigned to any classes dropped during the second withdrawal period (Week 6 through 10). The “W” grade is not calculated in the student’s grade point average. The class remains on the student’s academic record. Accelerated classes are calculated on an alternate calendar schedule.

Any student wishing to drop a class must fill out and submit a drop/add form. The form must be signed by the student and the advisor. No withdrawals are accepted during the third withdrawal period. Instructors will assign grades for any classes not dropped before the third period begins. The signature of the Vice President for Academic Affairs or his designee is required on the drop/add form to change the effective date of withdrawal

It is important to note that tuition refund dates and course withdrawal dates are different. Please refer to the tuition reduction schedule which is published in the Semester Policies and Procedures for refund information.

Specific dates for each term are published on the Mount’s Web site at www.msj.edu.

Withdrawals and Reduced Charges

All students complying with established procedures for withdrawal from the College or credit hour reduction are entitled to have charges reduced. Please see the tuition reduction schedule which is published in the Semester Policies and Procdures.

Notification of withdrawal or cancellation is recognized as the date the drop (withdrawal) is completed in Web registration, or the date the form is received in the graduate program’s office or Student Administrative Services.

In cases where students feel extraordinary circumstances warrant exception from the reduction policy, an appeal for review can be made in writing and directed to Student Administrative Services, Conlan Center.

A full reduction of departmental fees is made in cases of withdrawal before classes begin. After classes begin, no reduction is made for departmental fees.

All tuition refund requests must be in writing and directed to Student Administrative Services, Conlan Center. Requests for refunds based on outside assistance will be processed upon the completion of the add/drop period. Governmental loan refunds will be processed in accordance with the guidelines of the specific loan program.