Position Title: Program Coordinator – Grant Funded

Classification: Professional Staff V

Status: Full-Time, Grant Funded

Department: Career & Experiential Education Center (CEEC)

Reports to: Assistant Director, Career & Experiential Education Center

Mount St. Joseph University is seeking a full-time, grant-funded position to facilitate Ohio Means Internships & Co-ops (OMIC) Cincinnati Internships & Co-op Plan from July 2014 – June 2016.  The successful incumbent will work collaboratively with regional colleges/universities and existing CEEC team to increase experiential opportunities for current students. In addition, s/he will offer professional development advice to students by way of one-on-one career coaching, presentations, workshops, career programs, and classroom presentations; develop and grow relationships with employers; continuously support the Vision 2020 efforts, as career readiness is a key strategy for the institution; and collaborate with the staff with overall planning, problem solving, and programming.


  • Serve as University liaison to the Cincinnati Internships & Co-op Plan.
  • Report, track, and document all aspects of the OMIC grant process.
  • Responsible for cooperative education placements for a variety of majors with a concentration in the sciences.
  • Assist in preparing potential co-op students for stand-alone interviews and on-the-job success.
  • Develop new and existing employers to offer co-op opportunities.
  • Assist with the planning, recruitment, and execution of the annual career fair.
  • Collaborate with faculty to provide effective programming and support to students as needed. 
  • Refer resumes, arrange interviews and confirm placements using career management software.
  • Review reports, evaluate student progress, follow-up, replace and assist in revision of co-op student responsibilities when necessary.
  • Design and present educational workshops and in-class seminars to meet the career services needs of students.
  • Participate in and support the students’ career development through other departmental activities.
  • Be available for special events and programs held occasionally on weekends or in the evenings as necessary.
  • Create and facilitate career services handouts and publications for stakeholders as needed.
  • Perform additional duties as assigned.

Primary Contacts: Assistant Director, CEEC staff, regional colleagues, students, faculty, staff, employers, and other members of the College community.

Supervision Exercised: May direct routine tasks and activities of the Administrative Assistant, student workers, and co-op students.

Supervision Received: Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Assistant Director. 

Education: Minimum B.A. or B.S. degree.  Master’s degree preferred in Higher Education, Counseling, Human Resources, Marketing or related disciplines.

Experience:  Minimum of 2 years of applicable experience.

Specialized Training: CARS, Microsoft Office Suite including Word, PowerPoint, and Excel, Web registration, Career management software, and Internet.

Skills & Attributes: Strong organizational and event planning skills; demonstrate superb interpersonal skills and professionalism; entrepreneurial spirit needed to plan new events and create employer relationships; ability to effectively market all new initiative to employers with high expectations for customer service; strong written and verbal communication skills to communicate clearly and concisely; listen well to others; able to work in times of ambiguity and to perform tasks as appropriate without direct supervision; adapt willingly and quickly to changing priorities, responsibilities, and student-faculty-staff customer needs and expectations; anticipate and identify student-faculty-staff customer needs; Ensure accuracy of information that is provided to others; Accomplish tasks with follow through to completion. Organize workload so as to meet deadlines related to planning and implementing events; must possess aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office; Experience in developing and reviewing resumes, cover letters, and other job search correspondence is a plus.

Work Environment/ Physical Work Demands: Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; high level customer contact; strict confidentiality; detailed work

To apply, please send cover letter, resume, and contact information with three professional references via e-mail to Human.Resources@msj.edu. Please include Program Coordinator – Grant Funded Search in your subject line. A review of applications will begin immediately and continue until filled.

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