Status:  Non-exempt

Department: Fiscal Operations 

Reports to: Controller 

Purpose: The FOA is responsible for the University's cash receipting, Fiscal Operations’ front line receptionist duties, and other related duties.  The FOA participates in assignments as appropriate as a member of the Department of Fiscal Operations. 

Cashier Duties:

  •  Receive cash, checks, and charge slips from donors, auxiliary facilities and others. Determine proper account coding for input.
  • Disburse petty cash to authorized individuals
  • Reconcile cash, checks, and charge slips received with computer reports and balance cash drawer; prepare bank deposit for daily deposit. This process will be completed for drawers open through Fiscal Operations and Student Administrative Services Center.
  • Balance and replenish petty cash drawer and stamp supply.
  • Generate and file daily cashiering reports.
  • Research and help solve cash receipt problems.
  • Enter and upload ACH deposits for student refunds and employee expense reimbursement.

Fiscal Operations Assistant Duties:

  • Screen and direct questions from phone and in-person inquiries.
  • Receive, log, review employee expense reports for adherence to policies.
  • Review monthly credit card receipts on a sample basis for company credit card transactions.
  • Input student employee hours worked into payroll platform.
  • Assist student employees with payroll paperwork.
  • Maintain vendor relationship with current office supplier. Coordinate office supplies ordering and training of new personnel for supply ordering.
  • Responsible for monthly notifications/tracking/resolution of non-cleared checks and unclaimed funds.
  • Responsible for sending the notification of personal information change to students and name change requests to ISS.
  • Open and direct mail.
  • Participates in other fiscal operations assignments such as filing, retention of files, and proper destruction of records.
  • Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results whenever needed.

Primary Contacts: Controller, Fiscal Operations staff members, University staff, vendors, and other members of the Mount community.

Supervision Exercised:  None

Supervision Received:  Works under general supervision where standard practice enables the employee to proceed independently on routine work referring questionable cases to Controller.  

Qualifications
Education:
  High School Diploma or equivalent.

Experience:  Related experience in an automated environment.

Specialized Training:  Proficiency in Microsoft Office software applications; Any combination of education, experience, or training that provides the required knowledge, skills and abilities

Skills, Attributes
Customer Service:

  • Have a pleasant demeanor when dealing with front counter issues.
  • Exhibit a "customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations.
  • Adapt willingly and quickly to changing priorities and responsibilities.
  • Anticipate and identify department and other customer needs and act appropriately.
  • Demonstrate an enthusiastic approach to duties.

Teamwork:

  • Communicate, cooperate and collaborate well with others.
  • Willingly assist in various responsibilities as appropriate within the Department of Fiscal Operations and the Division of Business & Finance as required.

Communication:

  • Develop and nurture an effective, productive and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining appropriate level of professionalism.
  • Demonstrate highest regard for confidentiality of information.
  • Demonstrate strong interpersonal, and organizational skills, a sense of humor, flexibility, and creativity.
  • Demonstrate strong communication skills appropriate to position.
  • Communicate information clearly and concisely and listen well to others.

Accuracy: 

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions.
  • Ensure accuracy of information that is provided to others.

Initiative:

  • Take immediate and independent action when necessary assuming initiative for creative problem solving.
  • Accomplish tasks with follow through to satisfied completion.
  • Adapt willingly and quickly to changing priorities, responsibilities, and functions within Fiscal Operations and position.

Technical:  Must possess aptitude for technological development and its implications and uses for office functions.
 
Work Environment, Physical Demands: 
Standing or sitting in one position for long periods; computer data input, multiple concurrent tasks with service interruptions; high-level customer contact; strict confidentiality; detailed work.  
________________________________________

To apply, please send cover letter, resume, and contact information with three professional references via e-mail to: ron.kuker@msj.edu

Please include “Attn: Fiscal Operations Assistant/Cashier” in your subject line.  A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer

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